Job Description
We are dedicated to fostering inclusive communities for individuals with developmental disabilities, special needs, or those experiencing homelessness by providing quality, affordable housing and supportive services. Our organization manages over 40 properties and offers innovative shelter solutions such as safe parking programs, pallet shelters, villages, and transitional housing. Additionally, we provide property management services for nonprofit partners and offer housing navigation and support services to disabled residents and formerly unhoused individuals.
We're seeking a detail-oriented and proactive Administrative and Operations Coordinator to support our dynamic team in advancing our mission. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in being highly organized.
What You'll Do
Administrative Support:
Prepare materials for Board presentations and take detailed meeting minutes.
Schedule and support Board committee meetings.
Greet visitors and connect them with the appropriate departments.
Organize office operations, including moves, maintenance, and storage management.
Technology Coordination:
Act as a liaison with IT consultants for managing devices, internet services, and data security.
Oversee and maintain Microsoft Office tools, including SharePoint sites and cloud organization.
Research and recommend new software to improve organizational efficiency.
Provide technical training and support to employees.
Manage phone and communication systems like RingCentral.
Event and Office Management:
Coordinate external company events.
Order and manage office supplies.
Work with contractors for office maintenance, including internet setup, furniture assembly, and cleaning services.
Operational Oversight:
Maintain compliance with business licenses.
Track incoming mail and packages for all departments.
Create and manage employee badges and business cards.
Keep fundraising platforms and directories up to date.
Support other projects as requested by the Executive Director or HR leadership.
What We're Looking For
Skills and Qualities:
Strong organizational and problem-solving skills.
Ability to prioritize and multitask in a fast-paced environment.
Excellent interpersonal and communication skills, both written and verbal.
Technologically savvy with expertise in Microsoft 365.
Sensitivity and respect for the individuals we serve.
Experience and Education:
Associate degree required; Bachelor's degree preferred.
2+ years of experience in nonprofit organizations, affordable housing, or homeless services preferred.
Proficiency in Microsoft applications, including Excel, Word, and SharePoint.
Physical and Travel Requirements:
Occasionally lift and move up to 25 pounds.
Comfortable working in a moderate-noise environment.
Willingness to travel and work occasional evenings or weekends.
What We Offer
The opportunity to make a tangible impact in your community.
A collaborative and inclusive work environment.
Professional growth and learning opportunities.
Join us in creating safe, inclusive, and supportive communities for those who need it most!
Employment Type: Part-Time
Salary: $ 24.00 Per Hour
Job Tags
Hourly pay, Part time, For contractors, Remote job, Afternoon shift,