Job Description

Job Description and Duties

The Secretary of State’s Project Management Office (PMO) is recruiting a permanent, full-time Information Technology Specialist II. Under general direction of the Enterprise Project Support Manager (Information Technology Manager I), the incumbent will function in the areas of Budget/Procurement/Contract/Change Management and Scope/Schedule/Resource Loading for the new projects.

Initially, the incumbent will be assigned full-time as the Project Manager for the Notary Automation Project (NAP) 2.0, a medium criticality project under the California Department of Technology (CDT) Project Approval Lifecycle (PAL) process. The SOS currently utilizes a legacy Notary Public System to store and maintain notary public commission data and public officials’ signatures used to process apostille requests. The NAP 2.0 project will replace this legacy system with modern technology that will streamline business processes and offer more efficient online services to notaries and the public.

The Information Technology Specialist II will manage or oversee all phases of the project management and system development life cycles to ensure efficient and effective delivery of unique information technology (IT) products, services, or including:

• Develop and manage work breakdown structure (WBS) of IT projects.
• Develop or update project plans for IT projects including information such as project objectives, technologies, systems, information specifications, schedules, funding, and staffing.
• Manage projects to ensure adherence to budget, schedule, and scope.
• Perform risk assessments to develop response strategies in order to control or reduce risk.
• Determine the resources (time, money, equipment, staffing, etc.) required to complete the project.
• Develop implementation plans that take into consideration analyses such as cost-benefit or return on investment.
• Direct the conduct of integrated change control.
• Manage identification of infrastructure configuration and change management standards or requirements.
• Manage or oversee all aspects of IT projects applying industry standards, principles, guidelines, methods, techniques, using planning, monitoring, processes, and controlling principles tools to deliver an IT product, program solution, service, or system.
• Prepare documentation using standard California Project Management Frameworks or Methodologies.
• Produce budgetary reports required by the CDT, DOF, DGS, or other agencies.
• Manage contracts for IT services, including but not limited to software licensing, software maintenance and support, personal consulting services, or other IT infrastructure or security-related services.
• Prepare Scope of Work (SOW) documentation for contracts to procure IT products and services, including but not limited to software licensing, software maintenance and support, personal consulting services, or other IT infrastructure or security-related services.
• Monitor, maintain, and develop processes utilizing software applications that support a cohesive Project Management Information System (PMIS) that streamlines IT Project Management for SOS.

Statement of Qualifications: Applicants must submit a Statement of Qualifications detailing how he/she meets all the desirable qualifications listed in the Desirable Qualifications section below . The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications submitted without a Statement of Qualifications will not be considered . Resumes are optional and will not be accepted in lieu of a Statement of Qualifications.

You will find additional information about the job in the .

Working Conditions

This job advertisement indicates whether this position is eligible for telework. All employees who telework are required to be California residents, in accordance with Government Code 14200, and may be required to report to the Secretary of State’s Headquarters (Sacramento), when needed, and on short notice and may be required to work off business hours as determined by the operational needs of the Secretary of State. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Special Requirements

Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found via the following link: CalCareers

Education: When using education to meet minimum qualifications, education must include the specified information technology or closely related course work. Please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). If your degree is not in one of the specified degrees as stated in the Class Specifications, please provide a copy of your most recent unofficial transcripts to be evaluated for comparability. Candidate may be required to provide an Official Transcript prior to hire.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most qualified candidates will have the following kknowledge, Skills, and abilities:

• Ability to make decisions to resolve the most complex project issues.

• Excellent communication, writing and analytical skills.

• Experience developing and managing project scope, schedule, and resources.

• Experience managing project budget.

• Experience managing contracts and procurements.

• Experience performing change management.

• Experience working in highly complex environments that have competing priorities and demands.

• Experience using software applications that facilitate project management processes.

• Experience with California Department of Technology (CDT) Project Approval Lifecycle (PAL) process.

• Possession of Project Management Professional (PMP) Certification.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please submit your response to the Statement of Qualifications as indicated above. 

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