Job Description

Statement of Duties

Reporting to the Director of the Parks & Recreation Department, the Finance Manager is responsible for overseeing the financial operations of the department, including assisting the Director and staff in preparing and implementing the operating budget and all special revenue budgets. The Finance Manager will supervise the administrative and financial support staff in accounts payable, accounts receivable, and payroll activities.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Directly supervise administrative and financial support staff
• Assists the Director in developing the annual operating budgets for all funds.
• Assists the Director and Management Team through the contract process and assists in managing all contracts with the Parks & Recreation Department.
• Interact with designated staff for the purposes of monitoring, measuring, and analyzing differences between budgeted and actual results. Monitor spending patterns, account activity, and reconcile, adjust, and correct discrepancies.
• Maintain the general and subsidiary ledger accounts of all departmental funds including grants, donations, and revolving funds.
• Oversees accounting, billing, budgeting, and payroll activities.
• Performs revenue analysis and assists with setting rates in cooperation with the Director.
• Provides long and short-range revenue forecasting.
• Reviews revenue receipts and entries for proper posting in accounting system.
• Reviews and improves existing administrative and operational controls to record and monitor departmental activities (i.e., attendance, overtime, payroll, project costs).
• Oversees payroll and attendance for accuracy and completion.
• Research large purchases and coordinates contract information
• Liaison between departments, including but not limited to the Finance and Auditing Department, the Purchasing Department, the Payroll Department, and others.
• Other related duties as assigned.

Minimum Qualifications

Education and Experience: Bachelor’s degree in finance, accounting, grants management or related field and a minimum of five (5+) years of experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Knowledge, Abilities and Skill

• Knowledge: Advanced knowledge of accounting and budgetary principles including the ability to prepare, interpret and analyze financial statements. Knowledge of state procurement laws and municipal operations. Knowledge of data analysis practices and techniques.
• Abilities: Work independently; manage multiple tasks efficiently, prioritize, and balance short- and long-term responsibilities; carry out assignments to completion in an efficient and accurate manner; communicate and collaborate with executive-level individuals; interact with the public effectively and appropriately; problem solve and think strategically, analytically, and creatively; communicate clearly and often both verbally and in writing; learn new concepts quickly; collaborate, be self-motivated and organized; handle problems and emergencies; maintain confidential information; operate a computer; and maintain, manage, and organize records.
• Skill: Proficient in operating personal computers and applicable word processing, spreadsheet, and statistical analysis applications, specifically MS Excel or other data analysis and visualization tools, such as Office365 apps and others; conversant with accounting information systems; proficient written and oral communication, facilitation, and public speaking skills; excellent data analysis, database development and management, problem solving. Experience with Munis is preferred but not required.

Work Environment

The work environment involves everyday discomfort typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employees may be required to work beyond normal business hours to attend evening meetings or complete work assignments.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.)

Motor Skills
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing, and sorting of papers.

Visual Skills
Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Full-Time
Salary: $93,846.87 annualized, plus benefits
Union: Non-Union
FLSA: Exempt
Date Posted: October 25th, 2024

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or [email protected].

Please Note: The below details do not apply to any Mayor Student Jobs programs OR youth workers with the city.

Pre-Employment Requirements for All Employees:

• MA Criminal Offender Record Information (CORI) clearance
• Completion of Conflict-of-Interest Law Education training for municipal employees

Overview of Total Rewards:

• 4 weeks annual vacation (for non-union positions) union positions vary by contract
• Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
• Dental coverage low and high plans through Cigna
• Vision care through Vision Service Plan (VSP)
• Long term disability through Sun Life
• Group and voluntary life insurance through Boston Mutual
• Health Care and Dependent Care flexible spending through Benefit Strategies
• Deferred compensation plans through a choice of three vendors
• Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
• Annual cancer screening & wellness release
• Tuition reimbursement
• MBTA pass program
• FREE Blue Bikes membership
• Eligible employer for the Public Service Loan Forgiveness Program (PSLF)

Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.

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