Job Description

Internal Job Number: P05022CT

Description:

This recruitment will be used to fill one full-time Executive Support Specialist 1 position for the Department of Integrative Biology at Oregon State University ( OSU ).

This position is a full-time Executive Support Specialist 1 position for Dr. Lubchenco and Dr. Menge, and occasionally for the LubMenge Lab program within the Department of Integrative Biology at Oregon State University ( OSU ).

The Executive Support Specialist works under the direct supervision of the Administrative Manager and provides lead work and support for Drs. Jane Lubchenco, Bruce Menge, and the Administrative Manager. This position also includes general support to the LubMenge program team in performing various administrative duties. This position works closely with the Arts and Sciences Business Center and the Department of Integrative Biology to ensure proper fiscal and budget processes. The person in this position must keep current with university policies and procedures in providing support to Dr. Jane Lubchenco and Dr. Bruce Menge regarding current projects, research, and travel needs. This position also supports overall LubMenge Lab team members with similar duties.

Dr. Lubchenco's commitments include substantial national and international travel which can be complex and will sometimes fluctuate. Due to the nature of this work, there may be unavoidable changes to travel logistics before and during travel dates. This position requires the ability to adapt quickly and make changes swiftly, accurately, and professionally, with complete follow-through to get Dr. Lubchenco up to date information in a timely manner.

The Department of Integrative Biology receives support for its academic program from the College of Science. In addition to the faculty's activities in research and service, it has teaching responsibilities in nearly every undergraduate major at OSU . The department has developed an internationally recognized graduate program in ecology and marine, evolutionary, and conservation biology with faculty working in these areas at the level of the cell, organism, and community.

The College of Science provides a core instructional role at OSU , supporting the ideals of learning, discovery, and engagement that are the foundation of a land-grant university. The College embraces instruction and research, in disciplines ranging from the physical, mathematical, statistical sciences to the life sciences that are based in unbiased inquiry and a dedication to discovery and innovation. The College of Science is committed to partnering with industry and public agencies to address some of the most compelling challenges of today and tomorrow.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

Requirements :

• Demonstrable travel arrangement experience.
• Experience in accounts payable/receivable, general accounting, budget, and office administration.
• High level of organization and the ability to maintain confidentiality and exercise good judgment when interacting with a wide variety of people.
• Attention to detail, and ability to work independently and prioritize multiple projects and duties.
• Proficiency in the use of Microsoft Word, Excel, Outlook, PowerPoint, and data management systems.
• Strong written and oral communication skills.
• A demonstrable commitment to promoting and enhancing diversity in a professional or educational setting.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months

Type:

Generally, M-F, 8am – 5pm in an office environment on the Corvallis campus. Extended periods sitting or standing at a workstation. Due to the travel component, may infrequently involve the need to work a few hours outside of the normal business day.

About Oregon State University

Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off ... ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

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Job Tags

Full time, Work from home,

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