Job Description

Job Description

Bemidji State University (BSU) and Northwest Technical College (NTC) invites qualified applicants to join our team as the Warehouse Stores Operation Coordinator .

The Warehouse Stores Operation Coordinator provides central stores services for BSU and NTC, and to support all logistics operations for the campuses. In this capacity, the incumbent sources and distributes goods needed by physical plant staff for the operation and maintenance of campuses, maintains consumable inventory, maintains accurate records, enters appropriate chargebacks, and provides moving service when requested. This position is responsible for providing central receiving and campus delivery services and assisting in the procurement and provision of goods for the operation and maintenance of the campuses. The incumbent must have possession of a valid Class D (basic) driver?s license and pass a driving background check as well as have the ability to pass forklift and powered pallet jack training and trainer certification and keep certification current.

Responsibilities of the Warehouse Stores Operation Coordinator include:

• Purchasing.

  • Purchasing consumable supplies as well as special order goods for BSU and NTC.  Purchasing under existing contract and/or regularly obtaining competitive pricing for all supplies ordered, keeping records of quotes and web pricing, and complying with purchasing policies as defined by the State of Minnesota.  Placing orders for stock items when inventory levels reach pre-determined re-ordering point and placing special orders for non-stock items upon receipt of authorized written or verbal requests, using available contracts or employing competitive pricing methods. Completing all charge backs to appropriate department cost centers within 3 days of transaction so department budget managers have a clear view of their current budget situation. Percent of Time: 50%

• Inventory Control.

  • Receiving and removing inventory from Workday data base as orders are placed and received. Performing monthly random inventory spot checks on a minimum of 5 items in the warehouse, and 5 items in the janitor supplies area. Performing a yearly physical inventory verification on all warehouse/janitor parts and supplies. Percent of Time: 15%          

• Filling/Delivering Orders.

  • Filling supply orders and special orders and distributing to requesters in a timely and accurate fashion, taking all precautions to ensure packages are not damaged in transit. When working with a special order, ensuring that the individual requesting the product is kept apprised of the order status throughout the process. Handling customer and vendor inquiries and complaints. Maintaining all pertinent records for documentation, providing customers and vendors with accurate, reliable, and timely information upon request. Percent of Time: 10%          

• Communication and organization.

  • Prioritizing work to ensure warehouse operations function smoothly and efficiently. Hiring, training and assigning work to student workers, guiding them and monitoring results. Updating department website content when necessary. Maintaining and cleaning receiving and delivery equipment and facilities, including snow/ice removal for warehouse approach. Percent of Time: 5%

• Receiving.

  • Receiving product from all carries, ranging from packages, pallets, and large difficult to handle supplies and equipment. Inspecting all deliveries for accuracy and any noted damage, and taking appropriate resolution steps. Logging all deliveries to ensure the warehouse has a paper trail of all deliveries received in case follow up confirmation with date/times are required. Ensuring that material handling safety procedures are followed, and that forklift and powered pallet-jack training certification are kept current. Percent of Time: 5%

• Moving.

  • Providing moving service and assistance for faculty and staff when required. Items to be moved may include, but are not limited to, desks, chairs, file cabinets, etc.  Percent of Time: 5%      

• Inventory Control/verification.

  • Assisting as needed in the verification of physical inventory of fixed assets and disposing of surplus inventory using approved State of Minnesota processes.  Percent of Time: 5%

• Performing other duties as assigned by supervisor that fit the skills, knowledge, and abilities of the individual in this position. Percent of Time:5%           

Minimum Qualifications

• Ability to communicate with customers, employees, and other individuals to answer questions, explain information, take orders, and address complaints.  (This requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically.)

• Ability to compare prices, specification, and delivery dates to determine the best bid among potential suppliers.

• Skills in math sufficient to add, subtract, multiply, and divide whole numbers, fraction and decimals, calculate percentages; and use simple formulas.

• Ability to use computer and word processing, spreadsheet, email, website, and other software applications to support business operations.

• Skill in using computerized inventory management software systems to maintain accurate inventory of supplies.

• Must possess and maintain a valid driver?s license and pass a driving history background check.

• Ability to pass forklift and powered pallet jack training and keep certification current during employment.

Preferred Qualification 

• Experience in any of the following areas or in any combination:

  • Warehouse experience (purchasing, receiving, consumable inventory, stocking, filling orders, etc.).

  • Procurement experience (researching products and pricing; seeking quotes, issuing RFQ?s and RFB?s).

  • Delivery experience.

  • Printing services, including working knowledge of best printing practices and procedures (including equipment, software, and paper products.

  • Mail handling, including comprehensive knowledge of postal and shipping practices, procedures and regulations; electronic mailing systems; and addressing and barcoding software.

  • Fixed Asset Inventory operations.

• Working knowledge of mechanical, electrical, plumbing, carpentry, and maintenance supply and parts ordering.

• Ability to prioritize responsibilities, adhere to established schedules, work under pressure, and meet daily deadlines.

• A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

Other Considerations

• All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
• Employment for this position is covered by the collective bargaining agreement for the American Federation of State, County & Municipal Employees (AFSCME) bargaining unit, which can be found at: 
• In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState's vehicle use criteria and consent to motor vehicle records check annually.
• BSU (see policy) and NTC (see policy) are tobacco free workplaces.

Work Shift (Hours / Days of work)

Unlimited Full-time; Non-Exempt, 40 hours per week

Pay / Salary Range

Depends on Qualifications; current pay range is $21.90 - $29.65 per hour

Telework (Yes/No)

Telework is currently not available for this position.

Inquiries about the position

Jim Hansen, Facilities Building and Maintenance Supervisor

[email protected]

If you have general questions about this posting or submitting an application or bid, contact Mary Miller at [email protected] .

About

UNIVERSITY / COMMUNITY

WHY BEMIDJI:

It?s more than a job. It?s an opportunity for the extraordinary.

On the idyllic shores of Lake Bemidji, cradled among the limitless natural beauty of the North Woods and neighbored by Minnesota?s three largest Indigenous nations, Bemidji State University and Northwest Technical College offer opportunities for the extraordinary.

Bemidji State University has been ranked as one of the top 30 public institutions in the Midwest region by U.S. News & World Report each year since 2019. BSU offers its diverse student body a comprehensive spectrum of opportunities with nearly 120 undergraduate degrees and emphasis areas in more than 50 areas of study, 14 pre-professional programs, and 14 graduate programs and certificates.

As Bemidji State continues its second century of service, our vision is simple: we educate people to lead inspired lives. To achieve this, BSU centers diversity, equity and inclusion as a core value and strives to create a campus culture in which all members are free to be their authentic selves. BSU also proactively engages with Indigenous communities in northern Minnesota and nationwide toward its goal of becoming a destination university.

Northwest Technical College, one of only three pure technical colleges remaining in Minnesota, helps around 1,000 students align their education with their employment goals. NTC offers more than three dozen certificates, diplomas, and degrees in five career paths. For more than 50 years, NTC has prepared students for fulfilling careers in well-paying, in-demand fields. NTC's accessible, affordable, hands-on programs also help employers meet their ever-growing need for a highly skilled workforce. With an open-enrollment policy and affordable tuition, NTC meets students where they are with a convenient mix of on-campus, online, and hybrid courses.

BSU and NTC are members of the Minnesota State system of colleges and universities, the third-largest system of higher education institutions in the United States. The schools share a unique alignment, with administration and student services generally having dual responsibilities to serve both campuses. Through this alignment, NTC students can take advantage of services, support, activities, and opportunities at BSU that expand and enhance their college experience ? such as full access to BSU?s library and the ability to live in BSU?s on-campus resident housing.

For the first time, a joint strategic planning process will guide the future directions for both institutions. The schools are pursuing four shared strategic priorities: student success, the Nisidotaading initiative, northern distinction, and telling our story. These priorities will serve as the foundations for master planning processes for facilities, academic programs, fundraising, information technology, intercollegiate athletics, and diversity, equity, and inclusion, among others.

The Nisidotaading initiative ? named for an Ojibwe phrase meaning ?building mutual understanding? ? is creating a statewide center of excellence. It will develop communities of practice meant to help Minnesota State colleges and universities better educate their campus communities on historical trauma and lived experiences of their Indigenous populations, and how to most effectively guide Indigenous students toward their educational goals. In addition, BSU is the first university in the United States to expose all of its students to a course on Indigenous people before graduation.

Bemidji State University acknowledges that it is located on land and water that is the current and ancestral homeland of the Ojibwe and Dakota. We acknowledge the painful history of genocide, forced assimilation, and efforts to alienate the Indigenous inhabitants from their territory here. We honor and respect the many diverse Indigenous peoples still connected to this land, retained tribal sovereignty, treaty rights, and cultural resilience. Indigenous people are spiritual and physical caretakers of this land to which we all belong. Bemidji State University respects these sacred lands, stands with the community members from these Nations, and will fight injustice in all its forms.

At Minnesota State , the work we do is more than just a job. In their pursuit of purpose, connection, and growth, our employees play a critical role on our campuses. They develop policies, provide essential services, and work to improve the well-being and quality of life for our students and for all Minnesotans. Minnesota State is committed to equity and inclusion, and we invest in our employees by providing benefits, support resources, and training and development opportunities. Unlock your potential through possibility.

The City of Bemidji

Bemidji State University and Northwest Technical College lie amid the lakes and forests of northern Minnesota. Bemidji State occupies a wooded campus along the western shore of Lake Bemidji while Northwest Technical College lies just three miles east, near Bemidji?s robust industrial district.?

The city sits between Minnesota?s three largest American Indian tribal nations: the Leech Lake Band of Ojibwe, the Red Lake Nation and the White Earth Nation. When settling the Bemidji area in 1750, the Ojibwe people named the lake Bemidjigamaag, which means ?a lake with crossing waters? as the Mississippi River flows in from the south and exits on the east. Today, a city proper with a population of around 15,000 serves as a regional economic and cultural hub for about 100,000 Minnesotans.

Located just minutes away from a thriving downtown Bemidji, both the BSU and NTC campus communities have convenient access to affordable restaurants, fine-dining experiences, cozy coffee shops, grocery stores ? including a natural foods co-op ? city parks, and nearly unlimited outdoor recreational opportunities. Small, locally-owned shops and art sculptures line Bemidji's downtown streets, while national chains are also found in and around the area.?The historic Paul Bunyan Playhouse has a calendar of classic shows, restaurants offer weekly live music performances, the First Friday Art Walk provides a tour of new monthly art exhibits, and annual festivals bring the community together throughout the year.?

Additionally, the North Woods setting means students, staff, and faculty have a variety of activities available at their fingertips year-round. With more than 400 lakes ? and a 240-acre research forest owned by BSU ? within 25 miles of the city, there is easy access to kayaking, canoeing, swimming, boating, paddle boarding, hunting, hiking, biking, foraging, fishing, and more. An expansive network of?multi-use trail systems is available for running, cross-country skiing, single-track or fat-tire biking, and skijoring. Further, downhill skiing, snowboarding, and tubing lie just north of Bemidji at the Buena Vista Ski Area.

Bemidji is also near two of Minnesota?s 66 state parks:?Lake Bemidji State Park, which sits along Lake Bemidji?s northern shore, and Itasca State Park, home to the majestic Mississippi River Headwaters. Both parks are popular recreational and camping destinations where locals and tourists gather for sailing, swimming, and fishing during the summer months, and?skating, hockey, curling, and?yes?more fishing in the winter.?

Of course, no tour of Bemidji is complete without a visit to ? and a selfie with ? its two most famous residents: the iconic statues of Paul Bunyan and his trusty companion, Babe the Blue Ox. The famed duo, which has greeted visitors to Bemidji since 1937, is on the National Register of Historic Places and was once ranked by Kodak as the second most-photographed statue in America.

For further information, visit our websites at: and

Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise" at Bemidji 2.0

Other Resources:

• Visit Bemidji ?

• 218 Relocate / Greater Bemidji ?

• Bemidji Area Chamber of Commerce ?

• Explore Minnesota ?

Statement of Notice

Bemidji State University and Northwest Technical College prohibit discrimination and sexual violence of any kind. Contact the Center for Civil Rights Investigation Office if you have concerns regarding discrimination and/or sexual violence. Per Minnesota State System Procedure 1B.3.1 , all universities and colleges must provide contact information of their Title IX Coordinator.

Megan Zothman, Campus Human Resources Officer & Title IX Coordinator

Email: [email protected] or [email protected]

Phone: (218) 755-2502

1500 Birchmont Drive NE, Deputy Hall, Room 335, Bemidji, MN 56601

Bemidji State University / Northwest Technical College are Affirmative Action Equal Opportunity Employers and Educators.  This document is available in alternative formats to individuals with disabilities. Consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service.

About Bemidji State University

Bemidji State Universities (BSU) vision is to educate people to lead inspired lives. To accomplish BSU's vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. Centered between the three largest Tribal nations in Minnesota – Leech Lake, Red Lake, and White Earth – BSU also prioritizes increasing engagement with American Indian communities to become a destination university. Enrolling more than 5,000 students, BSU offers more than 70 undergraduate majors and nine graduate degrees encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. BSU's Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship. BSU is located amid the lakes and forests of northern Minnesota and occupies a wooded campus along the shore of Lake Bemidji. BSU balances rigorous academia with the opportunity to enjoy a fun, robust, outdoor culture. The proximity to the lake and the surrounding north woods allows easy access to an assortment of recreation.

Connections working at Bemidji State University

Job Tags

Hourly pay, Full time, Contract work, Summer work, Local area, Remote job, Relocation, Outdoor, Shift work,

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