Job Description

Job Description:

• Performs ongoing assessments of office organization and function, identifies operational deficiencies, and recommends and implements solutions.  

• Assists PIs with coordination of all functions necessary to support a research group.  

• Partners with physicians, nurses and other staff members to provide broad administrative support, including oversight of academic appointments, medical staff privileges, recruitment, onboarding, off-boarding, and promotion.  

• Assists with coordination of all functions necessary to support the residency and/or fellowship training programs, including management of interview schedules, troubleshooting and onboarding and off boarding.  

• Assist Section Chief and Section Administrator with operational and administrative needs as requested.  

• May manage special projects or functions related to the business of the organizational unit.  

• Serves as a liaison with Research Administration and supports management and reconciliation of research accounts, including pre-award and post-award.  

• In partnership with Departmental Human Resources (HR), manages various HR needs, including hiring, termination, time and attendance, payroll, as well as employee and labor relations.  

• Researches , compiles , and analyzes data to create reports, proposals and business plans.  

• Examine and apply information thoughtfully to help solve problems and improve and optimize processes.  

• Assists in space planning and adjustments.  

• Manage s day-to-day facility issues and monitor s overall environment.  

• Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.  

• Monitors finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.  

• Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.  

• Acts as a liaison between the section and other University departments.  

• Performs other related work as needed.  

Preferred Qualifications  

 

Education:  

• Bachelor's degree in health administration, public policy, business, accounting , or related health/human services field.  

 

Experience:  

• 3+ years of experience in a healthcare setting.  

• 3+ years of progressively responsible administrative experience.  

• Supervisory experience.  

• Experience with handling a large volume of work often restricted by deadlines.  

• Previous experience working within a university, clinical setting, or academic medical center environment.  

• Previous experience managing complex research and grant portfolios.  

• Previous experience in data analytics.  

• Previous experience with quality improvement practices.  

 

Preferred Competencies    

• Self-starter who can operate in a complex administrative environment with limited oversight.  

• Familiarity with general business practices.  

• Commitment to providing a high level of service and working in a team environment.  

• High degree of professionalism and emotional intelligence.  

• Attention to detail.  

• Ability to handle confidential information with utmost discretion.  

• Excellent interpersonal, oral, and written communication skills.  

• Ability to handle multiple tasks simultaneously and under tight deadlines.  

• Strong analytical and organizational skills.  

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).  

• Familiarity and comfort working with physicians and nurses.  

• Familiarity working in an academic medical center environment.  

• Grant management experience.  

 

Working Conditions   

• Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.  

 

Application Documents    

• Resume (required)  

• Cover Letter (required)  

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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